Nomination & Registration Process & Requirements

1. Employers and training providers should submit registrations, although apprentices can self register. The deadline for registrations is 1st August 2026.

2. Apprentices that achieved their apprenticeship between 1st August 2025 & 31st July 2026 can participate in this graduation ceremony, although in some extenuating cases we will extend this date if EPA can be undertaken and the apprenticeship achieved in 2026 before the ceremony organisation is completed. We will also consider including a limited number that may have completed late in 2024/25 and consequently missed registration.

3. Achievement is defined as full completion of the training programme plus End-Point Assessment and the confirmed achievement of the apprenticeship.

4. Please register apprentices using the registration portal below. We will not complete registrations on behalf of apprentices or organisations except by agreement using a template we supply. Note the provision of gowning sizes is the apprentice's responsibility.

5. Complete all required details fully and accurately (especially emails) to ensure success. Incomplete registrations will be rejected. The Graduation organisers accept no responsibility for failed registrations.

6. Provision of a valid email for the apprentice(s) is essential as this will ensure the gowning booking link, event notifications and information updates are sent to them. This will be needed by our gowning suppliers as graduates will direct order their gowns in 2026. Gown orders must be made by the given deadline or the graduate place will be re-allocated to our waitlist. On completing initial registration we will send you a confirmation with the gowning link to our provider. Apprentices will be required to complete the form which the link opens. Ignore any cost as it is £0:00 Graduation Attire will confirm to us all completed bookings.

7. On completion of the registration form the apprentice will receive a pre-validation confirmation email provided their correct email is supplied. Keep warm emails will be issued in the run up to the event from May.

8. Successful submission of the registration form will trigger a validation process through which the event organisers will make contact with the provider and/or employer to finalise the registration. We will contact apprentices if there are any issues with their registration.

9. Registered Apprentices must be a resident of the county of Kent. Kent based employers can also register their apprentices but should prioritise those living in Kent and Medway (contact us if in doubt). Non-Kent providers can register Kent and Medway resident or Kent and Medway employed apprentices.

10. Validated registered apprentices will be invited to attend the formal ceremony at Rochester Cathedral. This is subject to capacity and validated apprentices will be given the option to confirm they will attend the ceremony after registration closes. Those that confirm attendance will be given priority for available places and up to two guest places.

11. Registered apprentices will be asked to commit to paying a £20 no-show fee if they do not attend on the day and fail to provide us 10 working days notice of non-attendance.

12. Please check your spam / junk folders for emails from us.

​

Before completing the registration form you will need:

​

• A valid email for the named apprentice(s) being registered

• The formal name of the employer/business that the apprentice(s) has/have worked with in addition to lead contact details

• The name of the apprenticeship training provider and the name and email of the organisation's staff contact

• The official full name and level of the apprenticeship undertaken and achieved (where a degree apprenticeship is being registered please also give the correct name of the degree).

• To be able to confirm (if registering on their behalf) that the apprentice(s) is happy for you to share their details with the organisers for the purposes of the ceremony (this is a field in the registration form).

​

Disclaimer: Note due to the Graduation not being a provider organisation directly linked to the apprentices, the ceremony is not an official confirmation of the achievement of an apprenticeship or any related qualification, its focus being on apprenticeship celebration.

​

Employer and provider guest registration will open separately to the main graduate registration.

Apprentice guest registration will also be undertaken via a separate process and link we will send or validated apprentices after 1st August. Guests will be issued tickets for 2026.

The maximum places an organisation can register for is 4. This may be in addition to places at the ceremony reception. Registration for these guests is first come first served and will close once at capacity. Friends and family of graduates cannot be registered via this option.

​

Please see our FAQs for more information.

​